Policies

Public Health Guidelines & COVID-19

CWIM Conference 2024 will follow all local and national Public Health Guidelines at the time of the event. Possible measures could include masking, physical distancing and mandatory vaccination depending on pandemic activity in May 2024.

Code of Conduct

All participants are expected to treat other attendees with respect, both online and in-person. Any disrespectful behaviour towards other attendees or event staff will not be tolerated and may result in expulsion from the event. Some discussions during our round table sessions may be quite personal and all attendees are expected to keep this information confidential.

Cancellation Policies

Costs are incurred by the conference organizers for all cancellations and changes (non-refundable credit card processing fees and administrative fees). Our cancellation policies are designed to offset these costs and to ensure the sustainability of the event for others. These policies are final. All registrations are non-transferrable.

In-Person Registration

Cancellations until February 23, 11:59pm ET:

Full refund minus $100 administration fee

OPTION: Convert your registration to virtual, and receive a full refund for the difference in fee (administration fee is waived).

Cancellations between February 24th and April 23rd 11:59pm ET:

50% refund for any cancelled registration fees and workshops

BONUS: Virtual conference registration (value $575) will ALSO be provided for cancellations during this time. This includes a swag box shipped to your door, access to all plenary sessions May 24-25th virtually (including any applicable CME credits), and access to the recordings on-demand for three months.

Cancellations April 24th onwards:

No refunds for cancellations.

BONUS: Virtual conference registration (value $575) will ALSO be provided for cancellations during this time. This includes a swag box shipped to your door, access to all plenary sessions May 24-25th virtually (including any applicable CME credits), and access to the recordings on-demand for three months.

Virtual Registrations

Virtual registrations are non-refundable. In the event that you are no longer able to attend the sessions live, your registration fee will still provide you with:

Access to all recorded sessions (including CME credits where available) for 3 months following the event
Ability to submit questions
Access to all conference materials and online discussion forums
CWIM Conference swag box delivered to your door

Force Majeure

If the CWIM Conference Organizing committee determines that the conference cannot be held in-person due to COVID-19 (either due to Public Health guidelines or a large number of cancellations due to the COVID-19 situation worsening in Canada) all registrations will be automatically converted to virtual with the difference in registration fees refunded. The cancellation policy above will still apply.

This also applies to any other unforeseen emergencies that would restrict the ability to hold an in-person conference including strike, lock-out, riots, insurrection, war, pandemic, natural disaster or weather emergency restricting travel, government-imposed lockdown, act of God.

The conference organizers reserve the right to change the schedule or replace a speaker if unforeseen circumstances arise. If a workshop is fundamentally changed, a refund will be offered. CME credits for any session are not guaranteed until an official announcement is made.