information

Please have a look through all of CWIM Conference details before registering. 

You can find information about our Venue, Hotel & Travel,

Optional Activities, Conference Policies & FAQs. 

Please ensure you are registered before booking your hotel room.

venue

The 2022 CWIM Conference will be held in beautiful Victoria, B.C.

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Workshops and Main Sessions will take place at the 

Victoria Conference Center, 720 Douglas Street, with our Exhibit Hall and dining in the historic Crystal Garden. 

Our partner hotel, The Fairmont Empress will be home to our Thursday evening Cocktails & Conversations Welcome Reception. 

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Just a few blocks away, the expansive Victoria Public Market will host our fun night out on Friday evening.

victoria accommodations

travel

Booking a flight? 

Use this Air Canada code Y8UFAB71

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hotel accommodations across canada

Joining us virtually but want to ensure time for yourself to enjoy the weekend? 

We have arranged hotel discounts in many cities throughout Canada. 

Don't see your city or interested in booking meeting space to watch the conference as a smaller group? 

Email us at conference@cwimgather.com

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policies

Public Health Guidelines & COVID-19

For those attending the conference live in Victoria, the 2022 CWIM Conference requests that everyone attending wear a mask. All attendees must be fully vaccinated against COVID-19. Although current public health guidelines state that masking is voluntary, CWIM requests that masking and physical distancing measures are followed. The choir workshop is a mandatory masked event. 

All participants are expected to treat other attendees with respect, both online and in-person. Any disrespectful behaviour towards other attendees or event staff will not be tolerated and may result in expulsion from the event. Some discussions during our round table sessions may be quite personal and all attendees are expected to keep this information confidential. 

Cancellation Policies

Costs are incurred by the conference organizers for all cancellations and changes (non-refundable credit card processing fees and administrative fees). Our cancellation policies are designed to offset these costs and to ensure the sustainability of the event for others. These policies are final. 

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Virtual Registrations and Workshops

• If your schedule changes and you are no longer able to attend some sessions, you can still access all recorded content and any applicable CME credits until Dec 31st, 2022. You will also still have access to online group discussions,  online course materials & receive a CWIM 2022 Swag Box delivered to your door! 

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In-person Registrations

• Cancellations until February 2nd:

  • Full refund minus $100 administration fee

    • Option: convert registration to virtual with a refund for the difference in fee (minus to $100 administration fee)

• Cancellations between February 3rd and March 2nd:

  • In lieu of a cancellation, your registration will be converted to virtual (the difference in fee will be refunded, minus a $100 administration fee) 

• Cancellations March 3rd onward:

  • In lieu of a cancellation, your registration will be converted to virtual, with no refund for the difference in fee

In-person Workshops 

• Cancellations until February 2nd:

  • Full refund minus $25 administration fee per workshop

• Cancellations after February 2nd:

  • No workshop refunds after Feb 2nd

  • Workshops that are live-streamed will continue to be available on-demand for six months. 

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Registrations are not transferrable. 

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Force Majeure

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If the CWIM Conference Organizing committee determines that the conference cannot be held in-person due to COVID-19 (either due to Public Health guidelines or a large number of cancellations due to the COVID-19 situation worsening in Canada) all registrations will be automatically converted to virtual with the difference in registration fees refunded. The cancellation policy above will still apply. All workshops that can be converted to virtual will remain (with fee differences refunded). In-person workshops that cannot be converted to virtual will be refunded in full. 

This also applies to any other unforeseen emergencies that would restrict the ability to hold an in-person conference including strike, lock-out, riots, insurrection, war, pandemic, natural disaster or weather emergency restricting travel, government-imposed lockdown, act of God. 

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faq